Why we ask for the information we do - User guide for online COVID-19 vaccine registration

We ask you for information when you register for your COVID-19 vaccine to:

  • create your vaccination record
  • add you to our appointment scheduling system
  • send you appointment details
  • make sure that we can identify you correctly against your Individual Health Identifier (IHI)
  • do public health reporting

PPS number

We need your PPS number to match your vaccine registration to your Individual Health Identifier (IHI). Your IHI is the number that matches you to your existing health records.

This means we can correctly identify you when you come for your vaccine.

Email address

We ask for your email address so we can send you an email verification link. This helps us to verify your email address before registration and to keep the system secure.

Mobile number

We ask for your mobile number so we can send you a 5-digit code before registration. This helps us to verify your mobile number before registration and to keep the system secure.

We also use your mobile number to send you appointment details by text message and to prepare you for vaccination.

Eircode

We use your Eircode to give you an appointment at the vaccination centre closest to you.

Nationality

We ask for your nationality to help us match your vaccination registration to your Individual Health Identifier (IHI). Your IHI is the number that matches you to your existing health records.

This means we can correctly identify you when you come for your vaccine.

Ethnic background

We ask for your ethnic background to help us with public health reporting. 

It is OK to answer "Prefer not to say".

GP

We ask for your GP's details so we can update them about your COVID-19 vaccination.

Gender

We ask for your gender as it appears on your passport, medical card or national age card, so we can match your registration to your Individual Health Identifier (IHI).

Your IHI is the number that matches you to your existing health records. 

We understand this may not match your current gender or how you self-describe but it is important that we are able to correctly identify you when you come for your vaccine.

Data protection policy

To give you the COVID-19 vaccine, we need to collect and process some personal information about you. 

Only necessary data is recorded. We only collect the information we need to identify you, book your appointment, vaccinate you safely, record your vaccination and monitor the vaccination programme.

Read our COVID-19 vaccine data protection policy

Last updated: 28 April 2021 at 3.30pm

Talk to a breastfeeding expert